Job Description
Title Xavier Office Clerk
Job Type Ministerial
Reports to Nurse Manager
Position Description:
This part-time position performs functions assigned by the Nurse Manager or Office Coordinator for the coordination of activities, specific clinic functions and office management.
Key Tasks
- Conduct inventory and ordering of supplies and equipment
- Prepare forms and supplies for Wednesday clinic and monthly specialty clinic
- Manage patient files, to include: filing, filling requests for records, rotating outdated files to storage area, and medical records
- Schedule, confirm, and cancel patient appointments
- Assist with Referral Fund applications
- Assist with Diabetes Education and medication program bills (vouchers, bulk/stock meds)
- Manage and organize office files (both paper and computer files)
- Order and display educational materials at the clinic
- Assist with orientation and scheduling of volunteers, other than physicians
- Assist with making referrals to non medical resources
- Attend all Catholic Charities staffing events and relate necessary information to the clinic
- Perform other duties as assigned
Key Skills
- Medical Background, preferred
- Bilingual in both Spanish and English, required
- Effective interpersonal and oral communication skills
- Experience building and utilizing leadership volunteers
- Problem solving and decision making abilities
- Ability to prioritize and manage multiple tasks and responsibilities and meet deadlines
- PC literate with PowerPoint, Word, Excel
Key Attributes
- Commitment to the mission and vision of Catholic Charities and Xavier Medical Clinic
- Ability to organize and prioritize work in an effective and efficient manner
- Ability to be detail oriented and organized
- Ability to use independent judgment in making minor decisions within guidelines of the clinic
- Team player, and able to work on own initiative
- Professional and positive approach
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